Provision Planning
Provision Planning Software for UK Schools
Move beyond spreadsheets. ProvisionIQ gives every school a clear, real-time picture of its SEND provision: what's working, what it costs, and whether pupils are making progress.
The Problem
Most schools can't answer the questions Ofsted will ask
“Is this provision working?” “What is your SEND spend per pupil?” “How do you know your interventions are having an impact?” These are the questions Ofsted inspectors ask. For most schools, the honest answer requires hours of spreadsheet reconciliation.
The 2026 SEND Reform makes provision planning a statutory obligation. Schools must demonstrate that every provision decision is evidence-led, that outcomes are tracked, and that resources are allocated effectively. A spreadsheet simply cannot do this.
ProvisionIQ connects every provision decision to individual pupil outcomes, tracks effectiveness in real time, and generates the compliance evidence you need at a click, without adding to the SENCO's workload.
How it works
From spreadsheet to evidence-led provision map
Most schools already run interventions — the gap is knowing which ones are working and what they cost. Here's how a SENCO gets from a spreadsheet to a live, defensible provision map in ProvisionIQ.
- 1Import and map existing provision
Bring in your current interventions — one-to-one support, small-group teaching, external therapy — and link each one to the pupils receiving it and its cost per term.
- 2Link every provision to an outcome
Each intervention is tied to a measurable pupil outcome from their ISP, so progress — or the lack of it — is visible against the provision that's meant to be driving it.
- 3Watch effectiveness update in real time
As staff log observations, the effectiveness table re-ranks automatically — surfacing which provisions are earning their cost and which need a rethink.
- 4Export the case, ready-made
Generate a governor-ready investment summary or an Ofsted-facing evidence pack in one click — no last-minute spreadsheet reconciliation before inspection.
Platform capabilities
From planning to evidence, in one platform
ProvisionIQ's provision planning module gives you real-time visibility across your whole SEND cohort. Every provision is linked to pupils, outcomes, and cost so you always know what's working and why.
See it in action- Provision effectiveness table — sortable by pupils, cost, and progress
- School-average progress benchmark per provision type
- Investment summary per term, year, and SEND tier
- Top-10 provisions by cost — instant financial clarity
- Externally funded provision tracking (EHCP funding, LA grants)
- Real-time intervention logging with outcome links
- Evidence file attachments on every observation
- Cohort-level provision overview for SENCOs and SLT
- Provision effectiveness reports for governors
- Overdue intervention alerts and review reminders
Frequently asked questions
What is provision planning in SEND?
Provision planning means systematically recording, monitoring, and evaluating the support a school provides to pupils with SEND — tracking what provision exists, whether it is working, and what it costs. It replaces the informal spreadsheet-based approaches most schools currently use.
How is this different from provision mapping?
Provision mapping is a static record of what provision exists. Provision planning goes further — connecting each provision to individual pupil outcomes, tracking effectiveness in real time, measuring cost and ROI, and generating Ofsted-ready evidence.
Does ProvisionIQ replace our existing MIS?
No. ProvisionIQ integrates with your existing MIS rather than replacing it. Our API-first architecture pulls pupil data directly, eliminating duplicate data entry while keeping your existing systems in place.
Can we track the cost of our SEND provision?
Yes. ProvisionIQ's investment tracking module records the cost of every provision by term, year, and tier. You can see your full investment summary, identify your costliest provisions, and track externally-funded provision separately.
Know your provision. Prove your impact.
Book a personalised demo and see how ProvisionIQ can give your school real-time visibility of its SEND provision.
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